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This is usually done after a study of particular situations or problems. In this, the facts, reasons, effects and recommendations are clearly and precisely stated one below the other. This could take the form of a newspaper report, letter report or a simple report to your Department Head with your findings and recommendations.
A letter report could take this form:
From: Your name
Designation
To: The Designation
Organization or Department
Date
Suitable heading
Introduction
1. The problem
2. Reasons why the problem has arisen
3. Your recommendations
4. Conclusion
Your Signature
Your name
Designation
While writing a newspaper report we must,
- include an eye-catching head line
- give a brief expansion of the head line immediately under it
- write an opening paragraph that will capture the reader's attention
- include attractive sub-headings, eye-witness reports, opinions of experts, and facts and figures to make the report seem authentic and interesting
Here is an example of a simple report written by a school inspector to his superior, after inspecting some schools in his area, as to what the causes of the high dropout rate could be.
From,
Rajesh Tandon
School Inspector
To, The Director,
Corporation schools, Seethapur.
Date:-
Sub: REPORT OF THE SCHOOL INSPECTOR ON THE CAUSES OF HIGH DROPOUT RATE IN SEETHAPUR DISTRICT
I visited the five Corporation schools in Seethapur District during the last two months. I held meetings with the Headmasters and teachers of each of these schools. Having discussed various aspects of the functioning of the school, I am of the opinion that the main causes of the high dropout rate in these schools are as follows:
Causes
1. The parents of these students do not place much importance on education. At the least provocation, they take the children out of school. Girl students are especially vulnerable. For them the household chores - carrying water, looking after siblings and marriage are considered more important.
2. Poverty is the main culprit. If these children get some odd jobs, school is given the go by.
3. Besides conditions at home, conditions in school are also not favourable. Due to lack of even basic facilities like books, black-boards and a clean place to work in, it is difficult to sustain the interest of the students.
4. The other major obstacle to sustaining student interest is the syllabus. The teachers feel that it is inappropriate, most of it is irrelevant to their needs and the environment they come in contact with. If the syllabus was so designed that it would be of use to them in the immediate or near future, maybe the other forces acting against school-going could be counteracted.
Recommendations:
I feel that these problems are not insurmountable. Our major task lies in the area of redesigning and creating a meaningful syllabus. The other area we would have to work in is the attitude of the teachers, parents and students. This calls for hard work from a team of enthusiastic, dedicated educators.
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(Rajesh Tandon)
School Inspector
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