Writing a Notice

The idea of writing a notice is to draw attention to something or some event that would take place. All the required information must be given in a simple, concise, attractive manner so that people notice it.

A notice conveys information in a comprehensive manner. It is usually an advance information about

• A happening

• General instructions
• An event.
• A function.
• An inauguration.
• A programme.

  It could also be

• A notice for Lost or Found.
• Public notices regarding.

A well written notice shows a students skill of organization and presentation of matter as well as language accuracy.

• Format of a well written notice.

• A box to be drawn.
• Name of the institution or organisation.
• The work NOTICE.
• Date of issue.
• Relevant content - should answer questions like What, When, Where, For Whom.
• Name and designation of issuing authority.
• Important - content should not be more than 50 words.

Here is an example.

You are Seetha Prakash, the Editor of your school magazine. You want to hold an interclass competition to collect poems and short stories for the school magazine before the end of August. Your theme this year is 'Children'. Draft a notice for the student's notice board inviting entries, in not more than 50 words.

Name of the School                                                            NOTICE Date of Issue                                                            HEADING Content:               When               Why               Where               How               Other relevant information Issued by Name Designation

Use the rough work space to plan out your notice. Remember it has to be written within the stipulated word limit.

• First make a note of all the important details that have to be included in the notice
  
  
• Then write out the notice. Count the words. If it exceeds 50 words, find ways to cut it without forsaking the important details. If less, make sure you have not left out anything important. Through trial and error bring it to the word limit
  
  
• Improve upon it till you are satisfied that it is an attractive notice that no one will fail to notice
  
  
• Finally make sure your notice has

- An attractive, suitable heading

- The signature and designation of the person writing the notice

- The date of issue

- Other relevant details pertaining to that particular notice like

time, date, venue, who canparticipate, what it is about, etc.

• Finally write out the fair draft

Now, work out these exercises on your own.

You are Vinay Srinivasan, the Secretary of the Cultural Society of your school. Your school has been asked to present a programme on the All India Radio on the popular show 'Children's World'. Write a notice in not more than 50 words for your school notice board inviting interested students for an audition on 10th May at 9.30 a.m. in the school Auditorium. Ask them to prepare a variety of items on the theme 'Adventure'. The selection would be made by the famous radio presenter, Sheila Ramesh.

KENDRIYA VIDYALA                                                            NOTICE 2 May 2007                                               Auditions for Radio Show Our school will be presenting the popular radio show "Children's World". Talented students willing to conjure up original items on the theme "Adventure" can appear for auditions by the famous radio presenter Sheila Ramesh. Date: 10th May 2007 Time: 9:30 a.m. Venue: School Auditorium For further details contact the undersigned Vinay Srinivasan Secretary Cultural secretary